administration jobs

Job Title: Office Staff / Administrative Support

Employment Type: Full-time / Part-time
Reports to: Office Manager / Team Lead

Job Summary

We are looking for a reliable and organized Office Staff member to handle daily administrative tasks and ensure smooth office operations. The ideal candidate will be proficient in office software, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities

General Administration

• Answer and direct phone calls, emails, and other correspondence.
• Greet and assist visitors, clients, or vendors professionally.
• Maintain filing systems (physical and digital) for records, invoices, and reports.
• Monitor and order office supplies, ensuring inventory levels are adequate.

Document & Data Management

• Prepare and proofread documents, spreadsheets, and presentations.
• Data entry, scanning, copying, and organizing paperwork.
• Process incoming/outgoing mail and packages.

Coordination & Support

• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist with basic bookkeeping (e.g., expense tracking, invoice processing).
• Liaise with other departments to support workflow and communication.
• Ensure office equipment (printers, computers, phones) is functioning properly.

Compliance & Cleanliness

• Follow office policies, safety guidelines, and confidentiality requirements.
• Maintain a tidy and organized workspace and common areas.

Qualifications & Skills

Education & Experience

• High school diploma or equivalent required; associate degree preferred.
• 1–2 years of experience in an office or administrative role.

Technical Skills

• Proficiency in MS Office (Word, Excel, Outlook) and Google Workspace.
• Experience with basic office equipment (fax, copier, scanner).
• Familiarity with CRM or accounting software is a plus.

Soft Skills

• Strong verbal and written communication skills.
• Excellent time management and organizational abilities.
• Attention to detail and problem-solving mindset.
• Professional attitude and ability to maintain confidentiality.

Pay: QAR70,000.00 - QAR90,000.00 per year

Work Location: In person