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Job Post Details

Administrative Assistant / Purchasing & Office Services - job post

Idrica
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Location

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Full job description

Are you passionate about technology and want to see how your work transforms the real world?

At our company, you will be part of a collaborative team that will support you every step of the way. If you’re looking for an environment where your impact is tangible and your professional growth is guaranteed…

This opportunity is for you!

Loctaion: Qatar

What will your mission be?

Responsible for the day-to-day administrative support of the office, ensuring the correct management of purchasing, supplier coordination, office supplies, petty cash, invoice filing, travel budget control and the organisation of corporate events.

Your responsibilities will include:

  • Search for and evaluate suppliers, requesting quotes and comparing conditions to support purchasing decisions.

  • Manage the purchase order process: creation, follow-up and closing of purchase orders (PO management).

  • Purchase office supplies and materials, including management and top-up of the prepaid card used for these purchases.

  • Scan, file and archive invoices, ensuring proper documentation and traceability.

  • Control and reconcile the petty cash box (cash control), recording movements and supporting documentation.

  • Organise and coordinate internal and external events, from planning to on-site logistics.

  • Organise the annual Christmas hamper for employees, including supplier selection and distribution.

  • Monitor and control the travel budget per person, ensuring expenses stay within approved limits.

  • Prepare and issue payments to suppliers, ensuring accuracy and timely processing.

  • Complies punctually with the methodologies and processes defined by the organization.

What will make you stand out?

  • Degree in Administration, Business or similar.

  • Mandatory: intermediate level of Excel and Word.

  • Valuable: knowledge of Business Central.

  • Intermediate English / Valuable: Spanish

  • 1-3 years of experience in administrative, purchasing or office support roles.

  • Experience handling cash control and expense/travel budget follow-up.

  • Experience organising corporate events.

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