Project Support Services jobs

We are looking for a highly organized, detail-oriented, and proactive Operations & Logistics Coordinator to support our daily business operations.

The ideal candidate will be responsible for coordinating retail and e-commerce orders, inventory movements, warehouse activities, deliveries, and operational documentation. This role requires strong multitasking abilities, excellent communication skills, and the ability to manage multiple operational activities while ensuring accuracy and timely completion.

The successful candidate will work closely with internal teams, retail accounts, warehouses, and logistics service providers to ensure smooth and efficient day-to-day operations.

Key Responsibilities

1. Sales Order Processing & Retail Operations

• Receive, review, and process purchase orders and sales orders.
• Coordinate order preparation, packing, invoicing, and delivery arrangements.
• Monitor order status from receipt through successful fulfillment.
• Maintain accurate order records and update transactions in the company system.
• Coordinate with internal teams and external accounts regarding operational requirements.
• Follow up on pending orders, deliveries, documentation, and collections.

2. E-Commerce Operations

• Manage daily orders across the company's e-commerce and online sales channels.
• Monitor product availability, pricing, descriptions, and online listings.
• Process customer orders and coordinate fulfillment and delivery.
• Ensure product information is accurate and updated across all platforms.
• Handle order-related customer inquiries and coordinate the resolution of operational issues.

3. Warehouse & Logistics Coordination

• Coordinate inbound and outbound stock movements between warehouses and business locations.
• Prepare warehouse requests, stock movement records, and supporting documentation.
• Coordinate shipments, stock collections, and delivery schedules.
• Assist with shipment documentation and customs clearance coordination when required.
• Follow up with warehouse and logistics providers to ensure timely completion of requests.

4. Inventory & Delivery Operations

• Monitor stock availability and coordinate inventory replenishment requirements.
• Prepare and maintain stock transfer records and inventory movement documentation.
• Coordinate stock returns, pull-outs, and collections.
• Arrange deliveries and collections with assigned drivers.
• Prepare goods handover forms and verify dispatch documentation.
• Ensure inventory movements are accurately recorded in the system.

5. Reporting & Administrative Support

• Prepare and maintain Excel reports, operational trackers, and sales reports.
• Maintain organized records of orders, invoices, shipments, and inventory transactions.
• Monitor pending activities and ensure timely follow-up.
• Communicate operational updates, issues, and requirements to management.
• Support operational projects and other administrative tasks as assigned.

Qualifications & Requirements

• Minimum 2 years of relevant experience in operations, logistics, order processing, inventory, or retail distribution.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience using ERP, inventory management, or accounting systems; knowledge of Zoho Inventory or Zoho Books is an advantage.
• Good understanding of purchase orders, sales orders, invoices, and stock transfer procedures.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills in English.
• Ability to multitask, prioritize deadlines, and work independently.
• High attention to detail and accuracy in documentation and system entries.
• Previous experience in beauty, cosmetics, retail, or distribution is an advantage.
• Can join immediately

Preferred Candidate

We are looking for someone who is responsible, resourceful, and takes initiative in resolving day-to-day operational challenges. The ideal candidate should be comfortable handling multiple tasks, communicating with different departments, and following through on assignments with minimal supervision.

Location: Doha, Qatar
Employment Type: Full-Time

Interested candidates are encouraged to apply through Indeed with their updated CV.

Pay: QAR1,234.00 - QAR12,345.00 per month

Work Location: In person