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Executive Secretary jobs in Doha

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    • Prepare periodic administrative and executive reports.
    • Monitor office supplies and coordinate procurement requests for executive office needs.
    • We’re looking for an Executive Assistant (male) to support the executive management of a clinic and consulting business.
    • Ability to pay attention to detail.
    • Perform other administrative and executive support duties as assigned.
    • Experience supporting C-level executives is highly preferred.
    • Bachelor's in Business Administration, or related field.
    • Should have previously been corporate or govt. offices experience.
    • Proven experience in clerical work and executive administrative assistance.
    • The individual will support executives in their day-to-day activities to ensure…
    • (9)Proven experience as an executive secretary, administrative assistant, or similar role.
    • (4)Liaison between executives and other staff members.
    • Previous experience in an engineering consultancy office in Qatar.
    • Good knowledge of Qatar Municipality electronic systems and submission procedures.
    • Manage the executive’s calendar and appointments.
    • Follow up on executive decisions and assigned tasks.
    • Provide administrative and executive support to senior…
    • Experience supporting senior management or executives is preferred.
    • Organize office files, documents, and executive reports.
    • Manage executives' calendars, appointments, and travel arrangements.
    • We are looking for a professional and organized Female Executive Secretary to provide…
    • Prioritize appointments and protect executive focus time.
    • Proactive mindset with the ability to anticipate executive needs.
    • Serving as the liaison between executives and internal/external partners.
    • Coordinating travel and logistics for business trips, including booking travel,…
    • Coordinate executive visits, events, and business functions as required.
    • Strong understanding of business correspondence, document control, and executive office…
    • Manage the executive's schedule, including arranging meetings, appointments, and travel arrangements.
    • The ideal candidate will have excellent communication…
    • Provide direct administrative support to the General Manager.
    • Manage emails, correspondence, and official documentation.

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Job Post Details

Executive Secretary / Administrator - job post

Al Qusoor Al-Othmaniya
Doha
QAR 5,000 - QAR 6,000 a month

Job details

Pay

  • QAR 5,000 - QAR 6,000 a month

Job type

  • Permanent

Location

Doha

Full job description

The Executive Assistant & Business Administrator provides high-level executive support and comprehensive business administration to the Managing Director. This dual-function role requires exceptional organizational ability, discretion, and commercial awareness to act as a trusted operational partner - enabling leadership to focus on strategic priorities while ensuring seamless day-to-day business operations.

Essential Functions and Duties

Executive Support

· Manage and maintain the executive's calendar, appointments, and meeting schedules.

· Organize and coordinate internal and external meetings.

· Prepare meeting agendas, presentations, reports, and supporting documents.

· Record and distribute meeting minutes and follow up on action items.

· Screen and prioritize incoming communications, including emails, calls, and correspondence.

Administrative Functions

· Prepare, draft, edit, and format letters, reports, contracts, and official documents.

· Maintain organized filing systems for physical and electronic records.

· Handle confidential and sensitive information with discretion.

· Monitor office supplies and coordinate procurement requests for executive office needs.

· Manage supplier relationships and negotiate contracts for office services, equipment, and travel.

· Maintain accurate filing systems (digital and physical), ensuring regulatory compliance and easy retrieval.

· Coordinate onboarding logistics for new starters, including workspace set-up, inductions, and access provisioning.

· Support HR administration including leave tracking, policy document management, and organizational announcements

Communication and Coordination

·Serve as a liaison between executives, employees, clients, suppliers, and external stakeholders.

·Coordinate with departments to obtain reports, updates, and information required by management.

· Facilitate communication and follow-up on management directives.

· Assist in organizing company events, management meetings, and corporate functions.

Compliance and Reporting

· Assist management in monitoring deadlines, commitments, and project milestones.

· Support ISO, quality, and compliance documentation when required.

· Maintain records of contracts, agreements, licenses, and corporate documents.

· Prepare periodic administrative and executive reports.

Pay: QAR5,000.00 - QAR6,000.00 per month

Work Location: In person

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