Executive Secretary jobs in Doha

The Executive Assistant & Business Administrator provides high-level executive support and comprehensive business administration to the Managing Director. This dual-function role requires exceptional organizational ability, discretion, and commercial awareness to act as a trusted operational partner - enabling leadership to focus on strategic priorities while ensuring seamless day-to-day business operations.

Essential Functions and Duties

Executive Support

· Manage and maintain the executive's calendar, appointments, and meeting schedules.

· Organize and coordinate internal and external meetings.

· Prepare meeting agendas, presentations, reports, and supporting documents.

· Record and distribute meeting minutes and follow up on action items.

· Screen and prioritize incoming communications, including emails, calls, and correspondence.

Administrative Functions

· Prepare, draft, edit, and format letters, reports, contracts, and official documents.

· Maintain organized filing systems for physical and electronic records.

· Handle confidential and sensitive information with discretion.

· Monitor office supplies and coordinate procurement requests for executive office needs.

· Manage supplier relationships and negotiate contracts for office services, equipment, and travel.

· Maintain accurate filing systems (digital and physical), ensuring regulatory compliance and easy retrieval.

· Coordinate onboarding logistics for new starters, including workspace set-up, inductions, and access provisioning.

· Support HR administration including leave tracking, policy document management, and organizational announcements

Communication and Coordination

·Serve as a liaison between executives, employees, clients, suppliers, and external stakeholders.

·Coordinate with departments to obtain reports, updates, and information required by management.

· Facilitate communication and follow-up on management directives.

· Assist in organizing company events, management meetings, and corporate functions.

Compliance and Reporting

· Assist management in monitoring deadlines, commitments, and project milestones.

· Support ISO, quality, and compliance documentation when required.

· Maintain records of contracts, agreements, licenses, and corporate documents.

· Prepare periodic administrative and executive reports.

Pay: QAR5,000.00 - QAR6,000.00 per month

Work Location: In person