Erp jobs in Doha

About Switzel International

Switzel International is a BIM and Digital Engineering consultancy. We deliver BIM consultancy, BIM management, BIM modeling, digital construction, 4D/5D BIM, Scan-to-BIM, digital handover, and technology-driven solutions for major projects.

We are looking for a highly organized, proactive, and digitally capable professional to join our Doha office as an Executive Corporate Services & ERP Coordinator.

This is a high-responsibility role supporting the CEO and coordinating with all company offices. The successful candidate will be responsible for ensuring that management decisions are properly recorded, assigned, followed up, and completed.

Key ResponsibilitiesCEO Office and Management Follow-Up

• Maintain the CEO’s action tracker and decision register.
• Record decisions, deadlines, responsible persons, and progress.
• Follow up regularly with managers and employees across all offices.
• Escalate delays, risks, and unresolved matters to the CEO.
• Prepare meeting minutes, action points, and weekly management reports.
• Ensure that instructions are implemented and closed within agreed deadlines.
• Coordinate communication between the CEO, directors, department heads, and project teams.

HR and Employee Administration

• Maintain accurate employee records and HR documentation.
• Coordinate employee onboarding and offboarding.
• Monitor attendance, leave, holidays, and working schedules.
• Support recruitment, interviews, offers, joining formalities, and probation reviews.
• Maintain records of salaries, increments, contracts, training, and performance reviews.
• Coordinate HR processes across all offices.
• Follow up with employees and managers on incomplete HR requirements.
• Support the implementation of HR policies, procedures, and SOPs.

PMSuite ERP Administration

• Act as the internal administrator and system coordinator for PMSuite, Switzel’s company ERP.
• Maintain employee, department, project, role, salary, attendance, leave, timesheet, task, and workflow records.
• Monitor incomplete timesheets, overdue tasks, pending approvals, and inaccurate data.
• Prepare management dashboards and reports through PMSuite.
• Train employees in the correct use of PMSuite.
• Develop and maintain PMSuite procedures and user guidelines.
• Coordinate with PMSuite support when required.
• Improve company-wide adoption and ensure that PMSuite data remains accurate and up to date.

IT, AI, and Automation Support

• Use AI tools to prepare reports, meeting minutes, HR documents, trackers, summaries, and business correspondence.
• Identify repetitive administrative tasks suitable for automation.
• Develop practical workflows using PMSuite, Microsoft 365, SharePoint, Excel, forms, and email.
• Maintain organized digital records and document-control systems.
• Support basic software, access, file-management, and user-related IT issues.
• Assist in improving the company’s digital systems and internal reporting processes.

Business Development and Proposal Support

• Maintain the CRM, client database, and business-development records.
• Register and track leads, RFQs, tenders, proposals, and follow-up dates.
• Coordinate RFQs between clients, management, technical teams, and commercial staff.
• Monitor proposal preparation and submission deadlines.
• Follow up with clients and internal teams regarding quotations and proposals.
• Maintain company profiles, presentations, registrations, credentials, and tender documents.
• Maintain records of agreements, contracts, and commercial correspondence.
• Prepare weekly BD pipeline and pending-follow-up reports.

Corporate and Office Administration

• Coordinate Qatar office administration and general corporate services.
• Maintain records for vendors, licenses, registrations, insurance, and company requirements.
• Support invoice and payment follow-up tracking with the Finance and Commercial teams.
• Coordinate meetings, visitors, travel, and executive-office requirements.
• Maintain confidential corporate records and important correspondence.
• Coordinate reporting and information exchange between Switzel’s international offices.

Required Qualifications and Experience

• Bachelor’s degree or diploma in business administration, HR, management, information systems, or a related field.
• Minimum 3–5 years of experience in executive assistance, corporate services, office administration, HR coordination, ERP administration, or a similar role.
• Experience working with ERP, HRIS, CRM, or project-management systems.
• Strong knowledge of Microsoft Office, particularly Excel, Word, Outlook, and SharePoint.
• Practical experience using AI tools and digital automation platforms.
• Excellent written and spoken English.
• Strong organization, documentation, and reporting skills.
• Experience working in Qatar is preferred.

Personal Qualities

The successful candidate must be:

• Proactive, responsible, and highly organized.
• Persistent and confident when following up with employees and managers.
• Comfortable communicating with senior staff and department heads.
• Able to work independently with limited supervision.
• Fast at learning new software and digital systems.
• Strong in written communication and professional correspondence.
• Trustworthy and capable of handling confidential information.
• Focused on completing tasks rather than simply forwarding emails.
• Comfortable identifying problems and reporting them directly to management.

Performance Expectations

The successful candidate will be expected to:

• Keep the CEO’s action tracker fully updated.
• Ensure that no management action remains overdue without escalation.
• Maintain accurate HR and employee records.
• Ensure timely attendance, leave, and payroll-related information.
• Maintain accurate PMSuite records and improve employee adoption.
• Track all RFQs, proposals, and business-development follow-ups.
• Prevent missed deadlines caused by poor coordination.
• Submit regular HR, BD, ERP, and CEO-office reports.
• Introduce practical process improvements and automation initiatives.

What We Offer

• The opportunity to work directly with the CEO and senior management.
• A high-responsibility role with significant career-development potential.
• Exposure to BIM, digital engineering, ERP, AI, and international business operations.
• A professional and growth-oriented work environment.
• Career progression toward Corporate Services Manager – CEO Office based on performance.

How to Apply

Please submit your updated CV and a brief cover letter explaining:

• Your experience supporting senior management.
• The ERP, HRIS, CRM, or project-management systems you have used.
• Your experience with AI tools and automation.
• An example of how you followed up and closed a complex task involving multiple people.

Only candidates with strong follow-up, digital-system, HR coordination, and executive-support capabilities will be considered.

Work Location: In person