Document Controller jobs

Job Title: Document Controller

Location: Doha, Qatar

Job Type: Temporary | 5 Months

Job Description:
We are looking for an experienced and organized Document Controller to join our construction project team in Doha. The successful candidate will be responsible for developing, implementing, and maintaining a robust document control system and processes for the project. The role requires someone who can establish proper document control procedures, ensure consistent document flow and revision control, and maintain an accurate and organized project documentation system from project commencement through completion.

Key Responsibilities

• Develop, implement, and maintain a structured document control process for the construction project in line with company and project requirements.
• Establish clear procedures for document numbering, coding, revision control, submission, distribution, approval, tracking, and archiving.
• Set up and maintain an effective Document Control System/EDMS to ensure all project documents are properly recorded, controlled, and easily accessible.
• Develop and maintain accurate Document Registers, Drawing Registers, RFI Logs, Submittal Logs, Material Submittal Logs, Transmittal Logs, and Approval Trackers.
• Take ownership of the complete document flow of the project.
• Receive, register, review, distribute, and track all incoming and outgoing project documentation.
• Manage document submissions and ensure documents are submitted through the correct channels and within required deadlines.
• Monitor the status of drawings, RFIs, material submittals, method statements, inspection requests, technical submittals, and other project documents, ensuring timely follow-up and closure.
• Maintain strict revision control and ensure that only the latest approved documents are available for use by the project and site teams.
• Ensure superseded, obsolete, or withdrawn documents are clearly identified and removed from active circulation.
• Establish and maintain an effective document retrieval and filing system, covering both electronic and hard-copy records.
• Coordinate with Project Managers, Construction Managers, Engineers, QA/QC, Planning, Procurement, Commercial, and Site Teams to ensure proper document flow and timely submissions.
• Follow up with Consultants, Clients, Subcontractors, and Suppliers on pending reviews, approvals, comments, and required resubmissions.
• Identify weaknesses or gaps in the document control process and implement improvements to increase efficiency, accuracy, traceability, and compliance.
• Prepare regular document status reports, outstanding action lists, and document control performance reports for project management.
• Maintain complete and accurate project records to support project audits, claims, variations, handover, and final project close-out.
• Ensure all project documentation is properly archived and retained in accordance with project and company requirements.
• Provide guidance to project team members and subcontractors on document control procedures and submission requirements.
• Take full ownership of the document control function and ensure the project maintains a professional, organized, traceable, and reliable documentation system.

Requirements

• Degree in Business Administration, Engineering, Information Management, or a related field.
• Minimum 3 years of experience as a Document Controller in construction.
• Main Contractor experience is required.
• Strong understanding of construction document control procedures and workflows.
• Hands-on experience with construction project documentation, including drawings, RFIs, material submittals, method statements, inspection requests, transmittals, and approvals.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with Aconex, SharePoint, Procore, EDMS, or similar document management systems is highly preferred.
• Strong attention to detail and excellent organizational skills.
• Excellent follow-up and coordination abilities.
• Ability to manage a high volume of documents and work under pressure.
• Strong communication and interpersonal skills.

Job Type: Full-time

Application Question(s):

• Do you have at least 3 years of experience as a Document Controller in the construction industry?
• Have you worked directly for a Main Contractor as a Document Controller?
• Do you have experience developing, implementing, and maintaining a document control process for a construction project?
• Have you established or managed procedures for document numbering, coding, revision control, distribution, approval, tracking, and archiving?
• Do you have experience setting up or managing a Document Control System or EDMS for a construction project?
• Do you have hands-on experience maintaining Document Registers and Drawing Registers?
• Do you have experience managing and tracking RFIs, Submittals, Material Submittals, Method Statements, Inspection Requests, and Transmittals?
• Do you have experience maintaining strict document revision control and ensuring that only the latest approved documents are available to project/site teams?
• Are you proficient in Microsoft Excel, Word, and Outlook?
• Are you comfortable managing a high volume of documents and working under tight project deadlines?
• Are you available to join immediately and work full-time in Doha for a temporary 5-month contract?

Experience:

• Document Controller for a Main Contractor: 3 years (Required)

Language:

• English (Required)

Work Location: In person