Document Control Manager jobs

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Job Description:

Head, Coordination and Document Control

Qatar

Parsons is looking for an amazingly talented Head, Coordination and Document Control to join our team in Qatar! In this role, you will lead the development, implementation, and continuous improvement of document control systems and coordination processes, ensuring that all documents received and issued are properly handled, tracked, filed, and archived in line with organizational and regulatory requirements. You will oversee a small team and work closely with multiple departments and external stakeholders to drive consistency, transparency, and efficiency in documentation and information flow across the organization.

What You’ll Be Doing

• Developing and implementing an efficient document control system to facilitate document management, archiving, and retrieval processes.
• Leading and coordinating the safekeeping of all departmental documentation, ensuring that documents received and issued are properly handled, filed, and archived.
• Reviewing existing document control policies and procedures and performing gap analyses to identify areas for improvement.
• Recommending, designing, and implementing advanced systems and processes to enhance the document control infrastructure in alignment with industry best practices.
• Conducting regular file validation audits to ensure compliance with quality and regulatory standards, and identifying gaps for corrective actions.
• Ensuring strict adherence to internal operating procedures for document submission, retention, destruction timelines, and regulatory compliance.
• Ensuring compliance with internal document naming conventions and standards.
• Ensuring that incoming and outgoing mail is logged and that related actions are followed up in a timely manner.
• Facilitating effective communication between internal teams and external stakeholders, ensuring alignment on document control processes and requirements.
• Monitoring progress on action plans across relevant departments, ensuring timely completion of tasks related to document management and coordination.
• Developing comprehensive status reports on ongoing applications, projects, and document control performance metrics for senior management review.
• Performing other duties and responsibilities as needed, and determining and managing priorities with minimal guidance.

What Required Skills You’ll Bring

• Bachelor’s Degree in Information Management, Business Administration, or a related discipline.
• Minimum 7 years of relevant experience in document control and coordination, including experience in leading a team.
• Experience with Integrated Workplace Management Systems (IWMS) or equivalent platforms.
• Understanding of building permit processes and related documentation workflows.
• Proficiency in relevant software and applications such as MS Office (with advanced Excel), Adobe, and EDMS (Electronic Document Management Systems) solutions.
• General knowledge of real estate or facilities management operations.

What Desired Skills You’ll Bring

• Excellent written and verbal communication skills; Arabic language skills are an advantage.
• Excellent time management and organizational skills.
• Ability to work under pressure while maintaining a high level of accuracy, quality, and work ethics.
• Strong attention to detail and a structured, process-oriented working style.
• Ability to work collaboratively with multidisciplinary teams and stakeholders.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!